Access insights and real-time data at your fingertips.
Seamlessly pay owners and vendors each month.
Streamline rent week with online payments.
Accountants that really, really care about efficiency in this industry have to migrate to AppFolio. It’s absolutely essential—it’s a must.
JEFF MURPHYHoward Management Group
The truth is that you can have all the features in the world and they wouldn’t matter if your accounting doesn’t function properly—this is the heart of your company. AppFolio Property Manager offers robust property management accounting software with real-time flexible reporting so you can feel confident everything in your business is running smoothly.
We leverage the Universal Search feature to make entering bills simple and intuitive. Just search for the bill you need, enter the correct information and you’re done. You can create one-time and recurring bills to assign expenses to any property or general ledger account code.
With all of the accounting data stored in AppFolio you can track the current budget and compare to actual income and expenses for each property. This simplifies the process and ensures consistency during the budgeting cycle as you avoid entering data in multiple places.
Common items typically rented to residents include extra parking spots, covered parking, or storage sheds. You have the flexibility to add the items that are relevant to each property and easily set them to show up as recurring charges on the property record.
Doing bank reconciliations manually can take hours each month. AppFolio makes this easier by allowing you to sync your bank accounts in AppFolio with your actual bank statements and quickly reconcile each month, without having to review every single transaction.
AppFolio has helped me grow my business because the straightforward, logical accounting system is easily understood by employees and owners alike. Confidence in my numbers has given me the freedom to double my business since adopting AppFolio.
ERIC DAVIS Eric Davis Group
AppFolio offers an extensive collection of reports for your residential, commercial, student housing, and HOA & COA properties, with more reports being added all the time. Reports are easy to customize: you can adjust columns, select different fields and sort by different titles. Links within the reports allow you to drill down on specific items so you can get all of the information you need.
Easy-to-download reports or accounting documents through email create a paperless file for all properties, thus saving hundred of dollars in paper.
THOMAS MARTINELLI Thomas Martinelli Realty & Property Management
Smart Bill Entry uses AI technology to automatically process invoices with ease and speed, allowing your team to spend less time on manual entry and more time on the work they need to focus on.
Smart Bill Entry reads PDF invoices, identifies key information, and automatically enters that information into AppFolio. Instead of manually transcribing every field of every bill, all you have to do is review and approve.
With Smart Bill Entry, you can:
Available with the AppFolio Property Manager PLUS tier.
Take control of your business with real-time data. Customizable dashboards enable you to get the insights you need to make faster, more informed decisions.
Easily compare performance across properties and regions.
Drill down into dashboards and charts with data visualization tools.
Review budget to actuals and compare financial data year over year.
Share reports and data with stakeholders.
Every day, wherever I am, AppFolio lets me see how our business is performing.
Rick Kaufman, President, Yale Management Services
Stay ahead of the competition with modern tools
Cut time spent on rent week activities in half
Reduce costs associated with paper checks
Improve resident retention
Securely collect rent online 24/7
Simplify reconciliation and reporting
Did you know that 24% of U.S. families don’t have a credit card or debit card—they use cash or money orders to pay rent each month. AppFolio’s Electronic Cash Payments offer an alternative to the risky business of accepting cash or money orders in your property management office. Renters who pay in cash or money order from a 7-Eleven or ACE Cash Express can avoid going to your office during business hours or worrying about dropping a money order in the after hours drop box. This service is completely built into AppFolio Property Manager, allowing your staff to avoid manual data entry and eliminating the risk of money order theft.
The vast majority of our tenants pay online. This is great because it makes accounting way easier for us. We’re not doing bank runs with hundreds of physical deposits.
JARED GRUBER Jared Gruber Real Estate
Quickly and securely pay your owners, vendors, and property management company directly from within AppFolio Property Manager. With eCheck and Bill Pay, you have convenient options for sending payments, based on your needs.
AppFolio eChecks simplify the ACH set-up process with your banks; minimize all future bank set-up when adding accounts and ensure that all funds are extremely secure with multi-factor authentication on all outbound payments.
With Bill Pay, you can pay vendors and owners directly from AppFolio Property Manager via paper checks printed and mailed out by AppFolio.
No one has time to hunt down past delinquent tenants. Our Tenant Debt Collections feature is an easy to use, built-in way to turn over past tenants to collections, report to credit bureaus, and increase revenue by recovering more of your receivables.
The documentation and data needed to turn accounts over to collections already exists in AppFolio Property Manager. Just look it over, add any missing information, and a fully licensed national collections agency, Hunter Warfield, will take it from there.
BENEFITS
NEW
Fully automated utility management gives your team back their time spent on manual payments and billing, while providing best-in-class analytics to help you detect spikes in usage and keep costs down.
When you have multiple units with similar charges each month, such as utility charges, you can create tenant charges in bulk by uploading a pre-formatted spreadsheet with charge details into your AppFolio Property Manager database. Simply download the template to your computer and fill our charge amounts per unit, or send the spreadsheet to your utility company to fill out with charge amounts on your behalf.
Once the spreadsheet is completed it can be uploaded directly to AppFolio. All of the charges entered on the spreadsheet will be automatically created as Tenant Charges in your database, saving you time spent on manually entering multiple Tenant Charges.
You no longer need to wait to reconcile CAM once a year due to the time it takes to compile bills and calculate the amount tenants are responsible for based on their lease terms. AppFolio’s CAM functionality allows you to easily track, bill, and reconcile the shared common area expenses and income for your commercial properties whenever necessary based upon your business practices and agreements with commercial tenants.
AppFolio's CAM feature is so easy and intuitive it allows me to track and reconcile CAM expenses and income for my properties whenever necessary from right within the software, which saves me significant time and allows me to focus on growing my business.
NED SKANCHY Urban Hive Properties
AppFolio gives you the ability to set a key account for holding deposits. Easily manage multiple applicants to fill vacancies for future tenancy and move the deposit from a holding account to security deposit account. The holding deposit will reside in escrow until the unit becomes available. The hold deposit may be refunded in full or in part to applicants who do not end up moving into the unit.
AppFolio customers with online payments enabled may select to also enable online payments of security deposits. This reduces the hassle of managing security deposit payments and helps encourage tenants to set up online rent payments.
AppFolio's Late Fee functionality ensures that fees are assessed accurately and on time according to your lease agreements. You can charge late fees globally or by property group; run late fees multiple times; and select an hour (local time) for AppFolio to automatically run the late fee function and post base late fees on the last day of the grace period each month.
The AP Approval feature prohibits a bill from being paid until it is approved by an authorized user. This helps streamline your payables process and prevent unapproved or incorrect bills from being paid in error.
AvidXchange is the market leader in AP and Payment Automation services. AppFolio integrates with AvidXchange to ensure that your vendor invoice details (including links to the images), once fully approved and coded, are seamlessly recorded in AppFolio, eliminating the need to manually enter your AP data.
Additionally, the integration includes the ability to select your vendor payments in AppFolio and pass this data to the automated Pay applications in AvidXchange, eliminating 100% of your checks. The integration setup process is lightweight, enabling users to get up and running in no time.
When using AppFolio Property Manager you can define roles that provide different levels of access to your users. Depending on the role, the user has access to view and modify specific items, giving you increased security and control. This allows you to distribute more work to the on-site staff in a controlled and managed environment.
AppFolio cares about keeping your sensitive business data protected from phishers, fraudsters, or unwanted users.
When two factor authentication is enabled, an additional step is added to your regular AppFolio login process on any device. Instead of only entering your email and password, you will be required to enter a verification code received via SMS text message to the mobile phone number of your choice. Even if your email and password are acquired by an unauthorized user, they would not be able to log in without the verification code.
Available with the AppFolio Property Manager PLUS tier.
AppFolio Property Manager PLUS provides robust, instant access to business insights, but if you prefer to organize your data in another tool, you can take advantage of the AppFolio Report Connection or the one-way, limited Data API. Your data is protected with a secure login that enables you to:
Import AppFolio reports into Microsoft Excel or your data warehouse.
Refresh reports with a single click and automatically extract updated data.
Combine exported AppFolio report information with data from other sources.
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